Trips, trucks and invoices - in one app

4Cargo is web-based software for Baltic haulage companies: trips, fleet, drivers, clients and invoices in one place. Runs in the browser and on your phone; the interface is in Latvian and Russian.

  • Interface: LV · RU
  • Works on your phone
  • €35 / month excl. VAT
  • 30 days free

From spreadsheets and memory to one screen.

Excel, paper CMRs, reminders in your head

  • Trips in Excel, totals added up by hand
  • CMR scans scattered across e-mail and desktop folders
  • Invoices retyped every time, numbers get mixed up
  • Insurance, roadworthiness test, licence and Code 95 dates are “written down somewhere”
  • Driver pay lives in yet another spreadsheet
  • Everyone sees everything - or nobody sees anything

With 4Cargo

  • All trips in one list with freight and driver pay totals
  • The CMR scan is attached to the trip and goes to the client with the invoice
  • Invoices are built from the client's trips, the number fills itself in
  • The dashboard warns early about expiring truck and driver documents
  • Monthly pay is calculated from completed trips
  • Each employee has their own rights in every section

Everything a haulier needs - already built in

Eleven sections that cover the daily work of the dispatcher, the bookkeeper and the owner.

  1. Trips

    One trip, one row - not three files

    Trucks, driver, route, client and the money for the trip in one table. Totals add up by themselves.

    • Tractor unit, trailer, driver, loading and unloading points, client
    • Freight, driver pay, VAT, CMR with scan, invoice number
    • Container, order number and a one-off plate for a borrowed tractor or trailer
    • Statuses planned - active - completed: a planned trip turns active on its day
    • Bulk edit, trip copy, column totals and a period report as a PDF on your letterhead
    4Cargo trip list: routes, trucks, freight and invoice numbers
  2. Transport invoices

    Invoice the client straight from the trips

    Put the invoice number on the trips - 4Cargo builds the invoice and adds up the amount.

    • The next free number fills in automatically
    • One invoice for several trips of the same client
    • PDF in Latvian or English
    • Sent to the client's e-mail together with the CMR scans
    • You can see which invoices have been sent
    Transport invoice list with amounts and sent marks
  3. Fleet

    A truck's whole history on one card

    Repairs, servicing, roadworthiness test, insurance and documents - in tabs. Dates that are about to expire are highlighted.

    • Repairs, servicing, roadworthiness test, MTPL insurance (OCTA), tachograph, EKA, fuel cards
    • Who repaired what and when, mileage and next service
    • Latvian road user charge date and road tax amount
    • Expiring dates highlighted right in the vehicle list
    Vehicle list with highlighted test, insurance, tachograph and road charge dates
  4. Staff

    Licences, Code 95 and passports under control

    Every employee's documents and expiry dates on one page, so nobody leaves on a trip with an expired licence.

    • ID document, driving licence and Code 95 with expiry dates
    • Holidays with a day count
    • Employee types: driver, mechanic, bookkeeper - the list is editable
    • The driver card shows their trips and pay
    Driver card with ID, licence and Code 95 expiry dates
  5. Driver pay

    Driver pay is calculated from their trips

    Actual monthly pay comes from completed trips. Bonuses, fines, payouts and the balance sit next to it.

    • Driver pay summed over the month's completed trips
    • Bonuses, fines, advances and payouts
    • The balance carries over to the next month
    • A saved month no longer changes retroactively
    Monthly driver pay table with balance
  6. Clients

    Client details - entered once, used everywhere

    Everything you need to invoice or call a client lives on the client card and flows into trips and invoices.

    • Registration number, VAT number, legal and actual address
    • Several phones and e-mails with contact names
    • Bank, SWIFT, IBAN, payment method and terms
    • Client types: haulage and repairs
    Client card with company details, phones and e-mails
  7. Fuel

    Fuel by card, month by month

    Litres and amounts for every fuel card per month - no separate spreadsheet.

    • Month, card number, litres, amount excl. VAT
    • Fuel cards linked to trucks
    • Search and sorting, as in every list
    Monthly fuel records by card
  8. Workshop

    Run a workshop? Repair invoices live here too

    A service price list and repair invoices for outside clients - in the same app as your trips.

    • Service price list with units and prices
    • Invoice built from price list lines: draft → closed invoice
    • PDF invoice in Latvian
    • Invoice sent to the client's e-mail
    Workshop invoice with service lines and total incl. VAT
  9. Dashboard

    Your morning starts with one screen

    What is expiring, which trips are on the road and how the months went - right after you log in.

    • Warnings about expiring driver and truck documents
    • You decide how many days in advance to warn
    • List of active trips
    • Monthly charts of freight, workshop income and trip count
    4Cargo dashboard with expiry warnings
  10. Access

    Everyone sees only what they need

    The administrator adds employees and decides what each of them can do in every section.

    • An administrator and as many users as you need
    • Rights per section: view, create, edit, delete
    • Deleted records don't vanish - they can be restored
    • Each company has its own separate database
    User rights set per program section
  11. Every day

    Handy in the office, on the road and at night

    Small things that save time every day.

    • Latvian or Russian interface, chosen by each user
    • Light and dark theme
    • Works on your phone: burger menu, lists become cards
    • Quick search, sorting, date filters
    • Drag columns into place - the order is remembered
    4Cargo on a phone in dark theme: client list as cards

Screenshots show demo data; the interface is in Latvian.

We'll fit 4Cargo to your business

The software is built from modules. New fields, lists, documents, reports and whole sections can be added without rewriting the system.

Already possible - on your own

  • The administrator edits the reference lists: vehicle, document, employee and client types, VAT rates, payment methods
  • Your company logo and details on invoices and reports
  • Expiry warnings as many days ahead as you like

By agreement

  • Fields and lists for your processes
  • Your own documents and print forms
  • Reports that the base version doesn't have
  • Entire new sections
  • Moving your data over from Excel

How it works

  1. We talk

    You tell us how your company works and what is missing.

  2. We estimate

    We name the timeline and the price before any work starts.

  3. We build

    We add the features to your copy of the software.

  4. We move your data

    We transfer your trips, trucks and clients from Excel.

Discuss custom work

Free

What will the trip cost?

RoadCalc is our free calculator: tolls, vignettes, bridges, tunnels and fuel for a truck across 27 European countries, including Norway's AutoPASS points. Routes follow roads open to heavy goods vehicles.

Open RoadCalc
  • Distance-based tolls, vignettes, bridges and tunnels
  • Fuel and the total trip cost
  • Rates from operators' published tariff tables
  • 5 routes a day, no sign-up

In péage countries (FR, IT, ES, PT, HR) network-average rates are used; deviation up to 10-15 %.

Simple pricing

Prices are per company, excluding VAT.

30 days free

Base

€35 / month excl. VAT

per company, up to 5 trucks

  • All current modules and features
  • Unlimited users
  • Interface in Latvian and Russian
  • Runs in the browser and on your phone
  • Software updates
Get started

Price excludes VAT. Invoiced monthly.

By agreement

Custom

quoted after a conversation

  • More than 5 trucks
  • Tailoring to your processes
  • New features, sections, reports and documents
  • Moving your data over from Excel
  • Everything in Base
Discuss custom work

Frequently asked questions

Do I need to install anything?

No. 4Cargo runs in the browser on a computer, tablet or phone. All you need is an internet connection and a login.

How do the 30 free days work?

No card and no contract. Send an enquiry and we'll open access. After 30 days you either sign a contract and pay - and all your data stays - or access is closed.

Where is our data stored?

On servers in the EU. Each company has its own separate database, so different clients' data never mix.

Can you move our data from Excel?

Yes, by agreement: we transfer your trips, trucks, staff and clients ourselves. There is no import button in the software - this is work we do for you.

Which languages does the software support?

The interface is in Latvian and Russian; each employee picks their own. There is no English interface. Transport invoices can be printed in Latvian or English.

Can I limit what employees see?

Yes. Add as many users as you need; the administrator grants each of them rights per section: view, create, edit, delete.

What does “by agreement” mean?

If you have more than 5 trucks, or need a feature, report or document that the base version doesn't have, we'll discuss it, quote the timeline and price, and add it to your software. Moving your data from Excel is part of this too.

How do I pay, and can I cancel?

Monthly, by invoice: €35 excl. VAT per company. You can cancel at any time and we'll hand over your data as an export.

Try 4Cargo free for 30 days

Send us an enquiry - we'll get in touch, show you the software and answer your questions. No card, no contract.

Give us a phone number or an e-mail - one is enough.